Health Information Management
Monday - Friday: 8:00 AM - 4:30 PM
Closed: 12:00 PM - 1:00 PM
Mission
Our mission is to provide comprehensive assistance to healthcare workers and patients by managing an innovative health record system. We maintain privacy and confidentiality while ensuring quality care and access to vital health information.
Services We Offer
- Care, custody, and control of health records in both paper and electronic formats.
- Oversight of operational functions related to collecting, protecting, and archiving legal health records.
- Preservation of patient confidentiality and protection of their right to privacy.
- Facilitation of health information exchange among healthcare providers within our facility and elsewhere.
- Maintenance of secondary reports and indexes to provide vital statistics and research information for Tribal agencies, as well as state and federal offices.
- Management of supplemental insurance claims for Aflac.
- Compliance with the regulatory requirements of Health Insurance Portability and Accountability Act (HIPPA).
Who Can Benefit
Patients and healthcare providers can benefit from our services. Our department aids individuals seeking health services, ensures the privacy of their health information, and supports regulatory compliance for healthcare operations.
Eligibility
For individuals seeking services at Choctaw Health Center, eligibility is determined under current Indian Health Services (HIS) regulations. Eligibility criteria include:
- Persons of Indian descent
- Non-IHS eligible pregnant females with IHS eligible male partners.
- Specific documentation is required to establish eligibility, including documentation of an Indian descendant of a Federally Recognized tribe and residency.
Required Documents to Establish Eligibility
Proof of descendancy for person of any age may be established by presenting any of the following:
- Adopting decree
- Marriage license
- Custody order from Child Welfare Agency
- Guardianship Order
Plus one of the following:
- Birth Certificate
- Notarized affidavit from eligible parent attesting to parentage
- Documentation required for Non-IHS eligible mother pregnant with Indian child
- Proof of descendancy of the father of the child (Certificate of Degree of Indian Blood (CDIB), tribal enrollment card from federally recognized tribe, letter of descendancy issued by a federally recognized tribe or tribal citizenship care from federally recognized tribe)
- Proof of marriage or notarized acknowledgement of paternity
Documentation Required for Name Change
An established patient who desires to have his or her name changed on his or her medical record shall submit one of the following documents reflecting the name change:
- Marriage license
- Divorce decree
- Annulment decree
- CDIB
- Document issued by a federally recognized Indian tribe
Medical Records Request
Patients must sign a Release of Information Form to receive physical copies of their medical record. We ask that you provide the items listed below:
- Driver's License
- Or
- Tribal enrollment card / Certificate of Indian Blood (CDIB)
You may also retrieve your copies on the HealtheLife Portal website.
Connect With Us
We're here to assist you with health records, eligibility questions, and more.
Meet Our Team
Our department is staffed by dedicated professionals who are committed to maintaining the integrity and confidentiality of health records. We work together to provide excellent service and support for all health care needs.
Charlene Sam
HIM Director
Frequently Asked Questions
What is HealtheLife Portal?
HealtheLife Portal is a secure website where you can view your health information.
What can you do with HealtheLife Portal?
View Lab Results:
- Check your lab results and other relevant health documents.
Manage Appointments:
- Keep track of your upcoming medical appointments.
Health Issues:
- Keep a record of your health issues.
Medications:
- View a list of your medications.
Secure Messaging:
- Send secure messages to your healthcare team.
Is your health information safe?
- Yes, your health information is secure.
- Be cautious when viewing or downloading your health information on public computers.
- Always remember to log out once you’re finished.
Who can sign up for the HealtheLife Portal?
Adults aged 18 and older are eligible to sign up.
What do you need to have access to the HealtheLife Portal?
- A stable internet connection or data service.
- An active email address.
- Your social security number.
How to access the HealtheLife Portal?
- Sign Up:
- You can sign up through any registration clerk or visit the Health Information Management department.
- Provide Information:
- Be prepared to give your active email address and social security number.
- Complete Registration:
- After your initial sign-up, check your email for a message that will assist you in completing the registration process.
Who to contact if you have more questions?
You may speak with our Health Information Management department at 601-389-4180